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Tuesday, 05 May 2020 13:10

Coronavirus - BDBC Councillors' briefing 4 May 2020

Please find set out below today’s councillors’ briefing, which I hope you find useful.

Monday 4 May 2020

This briefing for councillors gives updates on the latest information on the Coronavirus (COVID-19) outbreak and its impact on the borough council and its services.   

Virtual meetings

As advised, we have successfully completed testing for Development Control (DC) Committee and are looking to hold our first meeting on Wednesday 20 May with a second meeting on Wednesday 27 May. We are currently surveying DC members with a view to agreeing start times. This will help establish whether we can hold meetings earlier than they are usually held.

You will be familiar with the municipal year calendar of meetings agreed by Council on 17 October. In view of the fact we were scheduled to hold the council election on Thursday 7 May, there was some flexibility was built into that calendar. Going forward, we will not be holding the meetings of Council scheduled for Tuesday 19 May and Thursday 21 May. We are considering options for rescheduling all meetings where necessary, as well as focusing resources on ensuring that we can successfully run DC committee meetings, in line with legislative changes emphasising the requirement to hold them.

We are currently looking at the calendar of meetings, the committee work programme and capacity across the organisation to help determine the meeting timetable going forward. The matter will be discussed at the Group Leaders’ meeting scheduled for Monday 18 May, and we will then revise the calendar of meetings accordingly in agreement with the committee chairs, as per the constitution.

We are grateful to councillors for their assistance and cooperation during these difficult times. All councillors have now responded to the request for information relation to the IT equipment they have access to. We are now looking to ensure all councillors are able to access the Zoom platform, which at the current time will only be used to support our formal virtual meetings. Please contact Democratic Services if you experience any difficulties or have any questions.

Further relief for smaller businesses

The government announced further funding and flexibilities on Friday 1 May for local authorities to provide additional relief to some smaller businesses who are experiencing hardship as a result of the COVID-19 pandemic that have not benefited from the current support measures in place.

At the current time we are waiting further guidance and clarification along with allocations of funding. Once these are received the council will be able to provide more information on the additional support measures that will be put in place and how these will be administered.

Community hub data

Following the previous updates on the work of the community hub, we thought it would be useful to provide some more detailed data to show you the distribution of calls we are receiving.

To date, the hub has responded to 1,085 requests from vulnerable residents across the borough requesting access to food supplies in prescription delivery. As you will see from the dashboard, the most calls are being received from the town areas, such as Eastrop, Norden, Popley, Brighton Hill and South Ham. On the area dashboard, click an area from the list on the right to see the individual area data more clearly. Some wards are combined with others because the data reflects the operational requirements for delivering the community hubs.

We are continuing to support residents who need additional support through the Coronavirus Hampshire helpline and are regularly in touch with the local hubs operating across the borough to ensure they are supported to deliver this vital service.

As part of the next steps, officers will be looking the sustainability of this support and will be working with local hubs to ensure this vital service continues and understand any issues they may have. We will keep you updated.

If you are aware of any residents that need help and do not have support available from family or friends, please direct them to the Coronavirus Hampshire Helpline on 0333 370 4000.

Patrolling the borough’s streets

Last week our community safety patrol officers dealt with 70 incidents, including welfare checks, delivery of food parcels and prescription collection and reports of antisocial behaviour.

Alongside this work, the team also spoke to an additional 64 residents last week to educate them on the government guidelines on social distancing. To date, the team has spoken with 466 residents on the guidelines to support the work of the police and other partners.

The team will continue to patrol the borough over the weekend but no cover will be in place for the bank holiday on Friday.

If you are aware of any particular issues in your wards, please contact the team on This email address is being protected from spambots. You need JavaScript enabled to view it.

No changes to bin collections over bank holiday

There will be no changes to waste and recycling collections in Basingstoke and Deane on Friday 8 May, despite it being a bank holiday.

Contractor Serco will carry out bin collections as normal on the bank holiday in line with the temporary fortnightly waste collection schedule, introduced from Monday 20 April.

If your residents are due collections on Friday they need to place the appropriate bin - either grey or green - out by 7am.  Those residents who are unsure which bin is due for collection can find out on the council’s website

More information about waste and recycling collections and service updates during the COVID-19 outbreak can be found on the council’s website

Dave Burn
Interim Democratic Services Manager
This email address is being protected from spambots. You need JavaScript enabled to view it.


Useful links

Latest Basingstoke and Deane Council information

Local Government Association

Government advice

Health guidance

Check your symptoms

Travel guidance